What is included in the price of the tour?
All transportation, hotel accommodations, transfers, cruise fares (where applicable), Tour Director, luggage handling, local guides, admission to attractions listed in the itinerary, entrance fees, and meals that are specified on the itinerary are included in the prices listed. Room service, personal tips, on-ship gratuities (where applicable), airline baggage fees (where applicable) and meals (other than those specified) are not included in the price of the tour.
I see the letters “CB”, “B”, “L”, and “D” on the itinerary. What do they stand for?
The letters represent meals that are included on each day of the itinerary. “CB” = Continental breakfast, “B” = Full breakfast, “L” = Lunch, and “D” = Dinner.
Will I be stuck sitting in the back of the coach for the whole tour?
No. We assign seats on the motorcoach. Your Tour Director will rotate seat assignments every day. This way, we can accommodate friends who would like to sit together and also give everyone a chance to sit throughout the coach.
How is tipping handled?
Your Tour Director will pay gratuities for luggage handling and any other local guides that may join the tour. Village Drivers and Tour Directors appreciate any gratuity that is extended to them at the end of the tour. Generally, an amount of $5 per day per traveler for the Driver and an additional $5 per day per traveler for the Tour Director is common.
Is smoking allowed?
Smoking (both tobacco and electronic) is prohibited on the motorcoach, but you may take advantage of the breaks in the tour to smoke.
Are conceal-and-carry firearms allowed?
NO. Firearms are prohibited on the tour.
How many bags can I bring on the tour?
We allow each passenger to check one large suitcase on the tour. This bag will be tagged, handled, and accounted for by Village for the duration of the tour. Smaller carry-on bags may be brought along and stored either under the coach or above the seats, but those bags will be your responsibility to handle.
What if I have to cancel my reservation?
We realize that illness and personal issues do occasionally arise and make it impossible to continue your travel plans. All tour deposits are non-refundable. Unless otherwise noted, we will gladly refund any additional payments beyond the deposit, made prior to the final payment deadline. If the cancellation occurs after the final payment has been made, tours will adhere to our revised Cancellation Policy (revised in 2022). Tour cancellation policies are listed on each individual listing and the full terms are listed in our catalog and also available here.
Do I need to purchase travel insurance?
We recommend that you purchase a travel protection plan to help protect you and your travel investment against the unexpected, so you can relax and enjoy your trip. For your convenience, we offer a travel protection plan, provided by Trip Mate, that helps provide coverage for Trip Cancellation/Interruption, trip delay, baggage and personal effects, accident & sickness medical expense, medical evacuation coverage and more.
View the plan which provides the full coverage term details, including exclusions and limitations.
For Trip Mate protection plans: Visit our Travel Protection page and click Coverage Details under Trip Mate.
I have trouble walking very far. How can I tell if a tour involves a lot of physical activity?
To the best of our ability, we rank our tours by the level of activity. Rankings appear in the pricing box of most tours. Level 1 is considered to be the least strenuous, while a Level 4 involves quite a bit of physical activity. Tour pacing and physical requirements vary per itinerary and most tours require travelers to be
in good health, involve a certain amount of moving from place to place, navigating to tourist sites and
getting on and off various modes of transportation. Each passenger should study the day-to-day
itinerary and acknowledge that they are capable of handling the various aspects of each tour.
Level 1: Relaxing – Tour days tend to be shorter in length with a slow pace. Light physical activity is required. such as walking 10-15 minutes with little difficulty and able to climb a few steps.
Level 2: Leisurely – Some tour days are longer than others but move at a consistent pace. Passengers should be able to easily climb a flight of stairs, stand for short periods of time and walk for reasonable distances, possibly over uneven terrain (cobblestones, gravel, etc).
Level 3: Moderate – Tour days tend to be longer and operate at a quicker pace. Expect to stand and walk for long periods of changes in altitude and/or temperature.
Level 4: Active – Tour days are long and move at a more vigorous pace. Scheduled activities may require physical effort and require passengers to be in good shape. Expect long periods of walking and standing on rough surfaces.
Are electric scooters, walkers, and wheelchairs allowed on tour?
Due to the amount of activity that we engage in on most of our tours, we encourage folks to study the tour itinerary carefully, paying special attention to the activity level ranking. We adhere to the ADA laws and will accommodate anyone to the best of our ability. Due to their size, electric scooters are only allowed on a case-by-case basis. Please call the Village Travel office for more details 1-800-333-0312.
Where do I leave my car while on tour?
Tours generally depart from Wichita, Oklahoma City, Tulsa, and Springfield. Each Village Travel office has a secure lot where you can park your car for the duration of the trip. If you are picked up en route, we will recommend a place for you to park your car.